4TH Quarter Minutes

Participants: Bob Shaw, Steven Helling, Bob Ryan, Jerry Luke, Marion Holmes, Angel Estrada, Eric Millet, Javier Vales and Richard Corso.

Ving Card System: Our Ving Card system has been working properly since July of 2003. The Business Center is using the system, however other vendors have been reluctant to use the system due to the $300.00 dollar
installation fee. Our goal is to get the food and beverage service at the resort on the system. Angel Estrada will investigate the possibility of advertising on the cards.

Security Issues: AE explained that the four new gates were installed and the card readers were due in the SXM in the next couple of weeks. This will eliminate the need for manpower at all gates. The gate at the Marina
building will always need to be manned due to safety concerns from traffic. The installation of these gates will also allow our security personnel to walk the grounds instead of being stuck at a post.

Communications: The Board is working and has implemented some new policies in regards to getting information out to our members in a timely manner. Firm due dates will be used and the information will always be transmitted to ISCO and to Judy Young. Judy Young has agreed to take over the responsibility of producing the On-Island newsletter.

Channel 15 Video: The Board has approved the production of a new video to be shown on channel 15.
This video will be professionally produced and will bring members up to date on what might be new at the resort.
We also asked that AE look into what options might be available to the resort for television service. The Board also requested that any future televisions purchased need to be at least 19” television sets.

ISCO – Front Desk Interfacing: The Board was given an update of the status of ISCO and its desire to upgrade the Front Desk system. RC stated that they have interviewed the best two companies in the USA that write this type of software. This issue will be pursued in January of 2004.

B-Building Mold: The clubs maintenance department has been taking preventative measures to eliminate mold from the resort. No new mold problems have been reported recently.

People-Mover: Royal Resorts presented the quotations from five companies wishing to sell or lease the resort new vans. The Board voted to purchase two new Mitsubishi Minibus DX’s and the financing, if needed,
should come from the PCIP program.

Laundry: The new Pelican Laundry is open and functioning very well. This should save the resort a considerable amount of money in the future.

New Construction Projects: The Board was updated by AE as to what projects need to be added to the 2004 budget. The current generator for M and F building are not working properly and need to be replaced. The resort needs to purchase 100 additional pool chaise lounge chairs. Last, the rooms that have not been refurbished need to have new draperies installed.

Cancun Offer to Members: Mr. Richard Corso explained to the Board that 2005 has a zero week and Royal Resorts has agreed to make available all their units in Cancun at the various resorts to the Pelican Resort membership for the cost of administrative and maintenance fees. It is expected this amount will be approximately $750.00 for an interval week. This is a tremendous value, however the units will book up quickly, so members should make any desired reservations in the near future.

The Board discussed all pending legal matters and then discussed financial information for the resort. With no additional new business being brought before the Board at this meeting for discussion, the meeting was adjourned at 7:30pm.

Submitted by: Steven D. Helling- TAPRC Board Secretary

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